About the Organizations:
Covenant Care is a not-for-profit care provider offering supportive living, long-term care and hospice care. Covenant Care’s mandate is to explore new ways to care for seniors as they age so that they can maintain independence and be part of vibrant communities while still having their health and personal care needs met. The organization receives public funding for the provision of care, and currently has 7 locations in Calgary, Red Deer, and the Edmonton area.
Covenant Living is a private, not-for-profit organization that offers community-based independent living options to seniors, promoting their health and wellness. This dynamic, growing organization currently has two retirement living facilities, one in Lethbridge and one in Calgary.
Rooted in a 150-year legacy of Catholic health care in the province, Covenant Care and Covenant Living offer an enriching place to live and work, respecting dignity and individual choice, encouraging a spirit of creativity and hope and nurturing each person's potential—body, mind and soul. Both Covenant Care and Covenant Living are members of the Covenant family, which includes Covenant Health.
Reporting to the Vice President, Finance, the Controller plays a critical role in overseeing the overall operations and effective performance of finance areas. The Controller provides financial leadership through proactive, transparent, accountable, cost effective and service oriented support to Covenant Care and other stakeholders. The Controller works closely with site leaders and staff to ensure that there are effective financial practices in a multi-site province wide organization.
ACCOUNTABILITIES AND RESPONSIBILITIES:
- Oversee the finance functions of the Organization.
- Supervise the accounting staff functions including maintenance of the general ledger, accounts payable, accounts receivable, payroll and treasury.
- Develop and maintain financial accounting systems for cash management, accounts payable, accounts receivable, payroll, and petty cash.
- Document and maintain complete and accurate supporting information for all financial transactions.
- Develop, maintain and provide regular (monthly, quarterly, and annual) and ad-hoc financial reports to managers, Executive Group and others on a timely basis.Prepare annual financial statements in conformity with the accounting standards applicable to not-for-profit entities.Liaise with a related organization and ensure alignment in financial reporting and practices where appropriate.Ensure that the executive group, managers, board and its committees and other users receive reliable, relevant and timely financial information to facilitate effective decision-making.Ensure that regular information is provided on financial variances.
- Assist the Vice President Finance with financial reporting as required to the Executive Group, board meetings and other forums
- Determine financial and statistical reporting requirements for management, the board and its committees and other users.
- Oversee the annual audit process ensuring that complete information is provided to the external auditors.
- Remain current with legislation and professional practice standards which have implications for the Organization.
- Provide financial metrics and variances and financial analysis as required.
Financial Systems and Processes
- Develop appropriate financial policies and procedures.
- Maintain effective internal controls over financial systems and processes.
- Develop and implement policies and procedures to ensure that financial information is secure and stored in compliance with current legislation and best practices.
- Oversee the financial system, coordinate upgrades and general improvement of management information systems.
- Ensure that computer systems functionality is understood by the users and system capability is maximized to improve effectiveness in finance operations.
- Implement recommendations from internal and external auditors.
- Keeping current on developments in financial systems and best practices.
- Manage the acquisition of capital assets and ensure that assets are properly controlled, recorded, amortized, and disposed of as appropriate.
Payroll Preparation and Administration
- Oversee all payroll functions to ensure that employees are paid in a timely and accurate manner.
- Support the administration of the employee insurance and benefits plans.
- Process and submit statutory and benefits remittances on time.
- Issue all payroll related information to meet regulatory requirements.
Procurements and Contracts
- Oversee the procurement function and ensuring that contracting policies are followed and opportunities for cost efficiencies are identified.
- Oversee and manage contracts and ensure compliance.
- Ensure compliance and provide support to the Organization’s Health & Safety Management System.
- Monitor debt levels and compliance with debt covenants.
- Serve as the primary contact for banking and investment services.
- Manage cash flow and prepare cash flow forecasts in accordance with policy.
- Ensuring all regulatory requirements relating to payroll, GST, charity and others are complied with.
- Undertake special projects, such as development of RFP’s for various service agreements required and in evaluation of proposals.
- Represent the Organization in a professional manner at internal and external meetings.
Human Resource Management
- Provide direction, guidance and training to accounting staff.
- Provide feedback and coaching on performance along with completion of performance evaluation of staff.
- Provide guidance and/or participate in conflict resolution between finance personnel.
- Assign tasks to ensure work performed in an efficient and productive manner.
- Responsible for the management of special projects as assigned
- Day-to-day operational activities and priorities.
- Internal reporting changes.
- Providing work assignments.
- External Reporting changes.
- Decisions Referred Upwards:
- Situations of a precedent setting nature or situations requiring conflict resolution.
- Decisions regarding unusual personnel or operating problems requests for additional human resources.
KNOWLEDGE, SKILLS & ABILITIES:
The ideal candidate will be required to have:
- A Bachelor of Commerce degree or equivalent.
- Completion of a recognized accounting designation CPA.
- Minimum of 5 years of related experience in a senior finance position, preferably in a large healthcare organization.
- Special Knowledge & Skills:
- Knowledge of internal and external reporting requirements.
- Thorough working knowledge of computer software applications including Microsoft Office (Word and Excel) required.
- Able to analyze, interpret and provide advice to internal and external parties with highest level of professionalism and confidentiality.
- Knowledge, interpretation and application of generally accepted accounting principles.
- Knowledge of year-end audit process.
- Excellent verbal/written communication and interpersonal skills required.
- Demonstrated leadership skills.
- Team-oriented management style and the ability to respond and communicate with all levels of staff.
- Excellent organizational skills with demonstrated ability to prioritize and delegate effectively.
- Able to work independently and meet tight deadlines.
- Able to distinguish independent decisions from decisions that should be referred upwards.
- Continually set, foster and achieve high standards of performance, as well as, ethics and integrity.
- Superb attention to detail while keeping the big picture in perspective.
- Professional/Technical Designation
- Membership in a recognized accounting association such as CPA.
- Ability to function in an environment of complexity and change, and to work under pressure to meet deadlines.
- Ability to interact/manage individuals with different skill levels.
- Ability to maintain a professional level of diplomacy and confidentiality.